The moderator dashboard looks as follows:
Slides and speaker frames
In the slides frame on the left and the speaker frame in the center, you can see what the audience sees. The content depends on what you selected to be broadcasted, see the sections Switch between Speaker and Panel mode and Control the presenting speaker below.
Speaker and moderator list
In the list on the right, you can see all moderators and speakers in this session. There is a camera preview of those who are online and have their camera switched on. If speakers or moderators are not online, there is an indication (offline) next to their role.
Mute speakers and moderators
All speakers and moderators hear each other at any time unless they are muted. Speakers and moderators won't be heard by the attendees unless the broadcast starts. You can mute speakers and moderators by clicking the microphone icon that appears on the right side when hovering over the person’s name.
Switch between Speaker and Panel mode
In the top right, there is a switch where you can choose between Speaker and Panel mode.
In the Speaker mode, you can select the speaker whose slides and camera should be visible for the audience.
In the Panel mode, all speakers and moderators with their camera and microphone on are visible in a grid in the speaker frame for the audience. If someone does not want to participate, they should mute their microphones and disable their cameras.
Please note that in both modes, everyone who did not mute themselves can be heard by attendees.
Control the presenting speaker
You can control which speaker or moderator is broadcasted to the audience by clicking the computer icon that appears when hovering over the person’s name. A red tag ‘Presenting’ is shown above the active speaker. The selected speaker or moderator will appear to the audience with their camera on the speaker frame, and with their uploaded slides in the slide frame. If no slides are uploaded or a moderator is selected, attendees will see the placeholder slide. You can switch between speakers by clicking the broadcasting button of another speaker.
Turn camera and microphone on/off
On the bottom toolbar, you can turn your camera and microphone on and off using the buttons in the middle. With the arrow on the right side, you can select another microphone or camera than the default.
On the left of the camera and microphone icons, there are messages to inform you whether you are the presenting speaker, or someone else is.
You can control whether the room is open or closed in the bottom-left corner. Attendees can only access a virtual room when it is open. When moderators close a room while attendees are in the room, attendees will receive a notification saying the room was closed.
You can control when the session is broadcasting or not using the broadcast button in the bottom-left corner. When the session is not yet broadcasting, attendees see the placeholder slide. When broadcasting starts, attendees will be able to see the moderator or the selected speaker and slides. When the session is being broadcasted, it is also recorded automatically. With the buttons at the bottom of the screen, you can turn on and off your own camera and microphone. With the arrow on the right-side you can select another microphone or camera than the default one.
A Live tag is shown in the slides and speaker frame when the session is broadcasting.
You can share your screen using the button in the bottom-right corner. You can choose to share your entire screen, an application window (for example PowerPoint) or a Chrome tab.
Pre-recordings and videos section
All pre-recordings that speakers made through the platform, will automatically appear here in the moderator dashboard.
If a recording was made on another platform or you want to play a video, you can upload it here by clicking the arrow in the top right corner of this section.
You can upload a separate MP4 file for the slides frame and the speaker frame. If you have just one file, select it below Slides frame.
Play pre-recordings and videos
Select the pre-recording or uploaded video in the list just like selecting a live speaker, by clicking the computer icon that appears when hovering over the video. Wait for it to load and then click the arrow to start playing it. “Active video” label will show when selecting the video. “Active video, playing” label will show during the actual play.
Please note you cannot pause a video or pre-recording, only stop it.
Interactive features section
Control session settings
In the settings modal that opens when clicking the gear icon, you can:
Upload the placeholder slide that is shown when a moderator is broadcasted or a speaker does not have slides. This slide should be a PNG or JPG of 1280 x 720 px and less than 2MB.
Make interactive tabs visible or invisible for speakers and attendees.
Export Chat - The chat conversation can be exported
When clicking Save, the changes are immediately applied to the speaker and attendee dashboard.
View interactive features
As a moderator, you always see all tabs, even though they might be disabled for attendees.
Chat: you can see the messages that are sent and send messages yourself. Messages posted under the Attendees tab are visible by everyone (attendees, speakers and moderators), and those posted under the Speakers tab are only visible by speakers and moderators.
Q&A: You can see all incoming questions submitted by the audience. Questions appear in the invisible tab by default. Click the eye icon to make the question visible to the audience. The question will then move to the visible tab. The hearts indicate how many likes the question received from the audience. You can also see who asked a question by clicking the three dots and selecting View info. In the same menu, you can also edit a question, for instance to correct typos or fix punctuation issues. You can choose whether you want to display the questions chronologically (newest first) or by popularity (most popular first).
Attendees: you can view all attendees in this session and remove unwanted attendees. Click the three-dot icon right on the attendee and select Block user. The attendee will not be able to enter again. The same button can be used to unblock attendees.